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Section C Index
OTPS School Board Policies
Section C: Business and Support Services
Introduction to Section C
Section C of the Board Policies addresses the critical areas of Business and Support Services. This encompasses everything necessary to keep the district running effectively and safely—from managing financial assets and purchasing goods to maintaining facilities, operating transportation, and ensuring emergency preparedness. These policies ensure fiscal responsibility, operational efficiency, and a secure environment for all students and staff.
Policy Index: Section C
Use the links below to navigate to the specific policy documents within this section.
| Policy Code | Policy Title |
|---|---|
| CBB | Policy Forbidding the Supplanting of Federal Funds and Grant Monies for Local Revenue |
| CBBA | Grant Policies and Procedures |
| CBBB | Internal Controls |
| CDA | Management and Investment of Funds |
| CDA-R | Bids and Quotations for Secured Investment Programs |
| CDC | Public Gifts/Donations to the Schools |
| CDC-R1 | Public Gifts/Donations to the Schools, Regulations |
| CDC-R2 | Public Gifts to the Schools: Donations of Material/Equipment Affecting Building Structure or Maintenance, Regulations |
| CDCC | Equal Opportunity Education Scholarship Tax Credit |
| CEB | Annual Statistical/Financial Reports |
| CFA | School Finance |
| CFB | Activity Funds |
| CFB-R1 | Activity Funds, Regulation |
| CFBB | Sanctioning of Parent Organizations and Booster Clubs |
| CHA | Purchasing and Distribution |
| CHC | Bids and Quotations |
| CHC-R | Bids and Quotations, Regulations |
| CHD | Credit Cards |
| CHD-R | School Credit Card Administrative Regulations |
| CI | Disposal of Surplus School Property |
| CIA | Disposal of Real Property |
| CK | Safety Program |
| CKAC | Emergency Plans |
| CKAE | Drugs, Alcohol and Contraband Searches |
| CKAE-R | Drugs, Alcohol and Contraband Searches, Regulation |
| CKAF | Use of Metal Detectors |
| CKBB | Warning Systems, Inclement Weather |
| CKC | Safety Drills |
| CKC-R1 | Fire Drills, Rules and Procedures |
| CKC-R2 | Tornado Drills, Rules and Procedures |
| CKCB | Bomb Threats |
| CKCB-R | Bomb Threat Procedures |
| CKCB-E | Bomb Threat Procedures, Exhibit |
| CKDA | Tobacco Use Prohibited |
| CKE | Hazardous Materials |
| CKE-R | Hazardous Materials, Regulation |
| CKEA | Hazard Communication |
| CKEA-R | Hazard Communication Standard, Regulations |
| CKGA | Sex Offenders Registration Act |
| CKGA-R | Sex Offenders/Violent Offenders Registration Act |
| CL | Buildings, Equipment, and Grounds |
| CLB | Equipment Accountability |
| CLB-R | Inventories, Regulation |
| CLBA | Building and Grounds Maintenance |
| CMAA | Use of School Property by District Employees |
| CMAB | Textbooks, Distribution and Care of |
| CN | School Transportation |
| CN-R1 | School Transportation, Regulations |
| CNA | School Bus, Extracurricular Use of |
| CNA-R | Student Activities Transportation, Regulations |
| CNAB | Transportation Management |
| CO | Child Nutrition and Physical Fitness Program |
| CO-R | Child Nutrition Program, Regulation |
| COB | Procurement |
| COB-R | Procurement, Regulation |
| COB-P | Procurement Protest Procedures |
| CPAB | Mail and Delivery Service |
| CPAC | Telephones |
| CPACA | Cellular Telephones and Other Wireless Telecommunications Devices |
| CVCD | Disability Accommodations |
| CVFA | Fair Labor Standards Act |
| CVFA-R | Fair Labor Standards Act, Regulation |
| CVFA-P | Fair Labor Standards Act, Procedures |
Key Areas of Focus
Financial Integrity and Management
This area covers the essential policies for responsible fiscal management, ensuring the district's funds are used lawfully and efficiently.
- Fund Management: Guidelines for the investment and safeguarding of district funds.
- Internal Controls: Procedures designed to prevent waste, fraud, and mismanagement.
- Grant Compliance: Rules to ensure proper use of federal and state grant money.
Purchasing, Bids, and Property Disposal
These policies regulate how the district acquires and disposes of assets, promoting fairness and best value:
- Bids and Quotations: Outlines when competitive bidding is required for goods and services.
- Purchasing: Procedures for all acquisition of materials and supplies.
- Disposal of Property: Rules for selling or discarding surplus goods and real estate.
Safety and Emergency Preparedness
The safety of students and staff is paramount. This section details procedures for critical situations:
- Emergency Plans: Protocols for various crises, including weather and threats.
- Safety Drills: Mandatory drills (fire, tornado, etc.) and their specific rules.
- Hazardous Materials: Communication and handling standards for dangerous substances.
Facilities, Equipment, and Maintenance
This addresses the upkeep, accountability, and proper use of all physical assets and properties of the district.
- Buildings & Grounds: Directives for cleanliness, repair, and operational status of all facilities.
- Equipment Accountability: Requirements for tracking and inventory of district property.
- Maintenance: Policies governing routine and preventative maintenance schedules.
Transportation and Support Services
Policies ensuring students are safely transported and provided with essential services during the school day:
- School Transportation: Rules covering bus routes, student conduct, and bus use for activities.
- Child Nutrition: Standards for the school lunch and breakfast programs.
- Textbook Management: Procedures for the distribution, care, and collection of student textbooks.
Activity Funds, Booster Clubs, and Donations
These guidelines govern non-budgeted funds, gifts, and the operations of non-school entities supporting the district.
- Activity Funds: Rules for managing funds generated by students or groups (e.g., clubs, sports teams).
- Booster Clubs: Policies for sanctioning and regulating parent/booster organizations.
- Public Gifts: Procedures for accepting and documenting donations to the schools.
🔎 Need to Know
How does the district ensure fiscal transparency?
All policies concerning finance and purchasing are designed to mandate public oversight, competitive bidding, and mandatory internal controls. This ensures the public's money is spent judiciously and transparently.
What is the procedure for a severe weather warning?
The district follows the Warning Systems, Inclement Weather (CKBB) policy, which details the use of public warning systems and requires adherence to specific protocols outlined in the comprehensive Emergency Plans (CKAC).