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Section D Index
OTPS School Board Policies
Section D: Personnel
Introduction to Section D
Section D of the Board Policies addresses all matters related to district Personnel—the employees who make our schools run. This section establishes the framework for employment practices, including hiring, compensation, benefits, evaluations, professional development, and procedures for grievances and termination. These policies are designed to ensure fair treatment, maintain high professional standards, and comply with all state and federal employment laws.
Policy Index: Section D
Use the links below to navigate to the specific policy documents within this section.
| Policy Code | Policy Title |
|---|---|
| DA | Sexual Harassment |
| DAA | Nondiscrimination |
| DAA-R | Racial Harassment |
| DAA-P | Discrimination Complaints, Procedures |
| DAAC | Federal Programs, Complaint Resolution |
| DAAC-E | Investigation Report on the Administration of Federal Program Activities |
| DABB | Records Investigation |
| DABB-E3 | Temporary Contract, Notice of Limited Employment |
| DBA | Paraprofessionals |
| DBAA | Title I and Special Education Paraprofessionals |
| DBCA | Standards of Performance and Conduct for Teachers |
| DBD | Conflicts of Interest |
| DBH | Accommodations for Lactating Employees |
| DC | Employment Practices |
| DC-R1 | Employment Practices, Regulation |
| DCBE | Hiring Personnel |
| DCC | Drug-Free Workplace |
| DCC-R | Workplace Drug and Alcohol Testing, Regulations |
| DCC-E1 | Drug-Free Workplace Notice to Employees |
| DCCB | Drug and Alcohol Testing Program, Bus Drivers |
| DCCB-R | Drug and Alcohol Testing Program, Bus Driver, Regulation |
| DCCB-E1 | Drug and Alcohol Testing Program, Notice to Employees |
| DDCA | Acceptance of Letters of Resignation |
| DE | Salaries and Expenses |
| DE-R1 | Salary Schedules |
| DEC | Personnel Leave Program |
| DEC-R1 | Sick Leave, Certified Personnel, Regulations |
| DEC-R2 | Sick Leave, Support Personnel, Regulations |
| DEC-R3 | Personal Business Leave, Regulations |
| DEC-R4 | Emergency Leave, Regulations |
| DEC-R5 | Jury Duty Service and Witness Leave, Regulations |
| DECA | Family Medical Leave |
| DEE | Expense Reimbursement |
| DEE-R | Travel and Expenses |
| DEEC | Student Activities, Expense Reimbursement |
| DEFA | Leave Sharing Plan |
| DEFA-R1 | Leave Sharing Program, Regulation |
| DGBA | Employee Grievances |
| DGBA-R | Employee Grievances, Procedure |
| DGBC | Grievance Procedures, Support Employees |
| DHAC | Staff Members and Electronic or Digital Communications |
| DIAF | Hygiene and Sanitation (Bloodborne Pathogens) |
| DIAF-R | Hygiene and Sanitation (Bloodborne Pathogens), Regulation |
| DIAF-P | Routine Procedures for Sanitation and Hygiene When Handling Body Fluids |
| DIAF-E1 | Communicable Disease Risk Exposure Report |
| DIAF-E2 | Hepatitis B Vaccine Consent/Refusal Form |
| DJ | Dress and Personal Grooming, Teachers |
| DK | Assignment of Teachers |
| DK-R | Assignment of Teachers, Regulation |
| DLD | Planning Periods |
| DLE | Overtime and Compensation Time |
| DMB | Professional Growth and Development |
| DMB-R1 | Professional Growth and Development, Regulation |
| DNA | Teacher Evaluation |
| DNAA | Evaluation of Administrative Personnel |
| DNB | Personnel Files, Certified Staff |
| DO | Termination of Employment, Teachers |
| DO-R | Teacher Termination Procedures |
| DOAC | Support Personnel Suspension, Demotion, Nonrenewal, or Termination |
| DOBD | Suspension of Certified Personnel |
| DOCA | Reduction-in-Force, Certified Personnel |
| DOCB | Reduction-in-Force, Support Personnel |
| DP | Employment of Teachers |
| DPA | Qualifications, Teachers |
| DPAB | School Bus Drivers |
| DPAD | School Counselor, Qualifications |
| DPAD-R3 | School Counselor Duties, Elementary School |
| DPAD-R4 | Guidance Counselor, Duties |
| DPAO | Director of Federal Programs |
| DPB | Substitute Teachers |
| DPBA | Substitute Teacher Duties |
Key Areas of Focus
Employment Practices and Hiring
This area covers the core principles of non-discrimination, hiring, and legal compliance for all staff members.
- Nondiscrimination (DAA): Ensures equal employment opportunities and addresses racial harassment.
- Hiring Personnel (DCBE): Outlines the process and criteria for selecting all employees.
- Qualifications (DPA): Specifies the necessary credentials for teachers and other key positions.
Compensation, Salaries, and Leave
Policies governing compensation structures, expense reimbursement, and various forms of approved absences:
- Salary Schedules (DE-R1): Official schedules detailing pay rates for different employee groups.
- Personnel Leave Program (DEC): Covers sick leave, personal business, and emergency time off.
- Family Medical Leave (DECA): Adherence to FMLA for qualifying staff absences.
Performance, Evaluation, and Growth
These policies ensure staff maintain high standards and have access to development opportunities:
- Teacher Evaluation (DNA): The formal process for reviewing and assessing certified staff performance.
- Standards of Conduct (DBCA): Behavioral and professional expectations for teachers.
- Professional Growth (DMB): Support for ongoing training and professional development.
Grievances and Conflict Management
Formal procedures to ensure employees have a fair and transparent method for resolving workplace concerns and disputes.
- Employee Grievances (DGBA): The multi-step process for certified staff to file and resolve formal complaints.
- Grievance Procedures (DGBC): Specific grievance protocols tailored for support employees.
- Conflicts of Interest (DBD): Rules to prevent personal interests from improperly influencing duties.
Termination and Separation
Policies outlining the formal procedures for ending employment, whether voluntarily, involuntarily, or due to financial necessity:
- Termination of Employment (DO): Procedures for non-re-employment and firing certified teachers.
- Support Personnel Termination (DOAC): Rules for suspending, demoting, or terminating support staff.
- Reduction-in-Force (DOCA, DOCB): Guidelines for eliminating positions due to financial or operational need.
Health, Safety, and Compliance
Guidelines ensuring a safe and healthy working environment for all employees, covering critical health and conduct issues.
- Drug-Free Workplace (DCC): Mandates a drug and alcohol-free environment, including testing regulations for bus drivers.
- Hygiene and Sanitation (DIAF): Specific protocols for handling bloodborne pathogens and other communicable disease risks.
- Disability Accommodations (CVCD): Ensures reasonable workplace adjustments for employees with disabilities.
🔎 Need to Know
Where can I find information about filing a complaint?
The Employee Grievances (DGBA) policy and its corresponding procedure (DGBA-R) provide the full, multi-step process for certified staff to address complaints. For support staff, refer to the Grievance Procedures, Support Employees (DGBC).
What rules govern employee use of personal devices and social media?
The Staff Members and Social Networking Sites (DHAC) policy sets clear expectations for professionalism, privacy, and conduct when using social media and other personal digital platforms, especially in relation to students and school matters.